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Formal driving arrangements and procedures

If you require employees to drive vehicles as part of their duties, you may need to establish formal driving arrangements and procedures. Health and safety consultant Geoff Davies explains how.

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Current health and safety legislation requires companies employing five people or more to establish a formal health and safety policy as well as documented risk assessments. The policy should include the general arrangements in place for:

  • Breakdown and assistance
  • Driver distractions (e.g. use of mobile phones and satellite navigation devices)
  • Fitness for work (e.g. alcohol, drugs, medical conditions, tiredness etc.)
  • Fines and charges (e.g. parking and speeding fines, toll and congestion charges etc.)
  • Licences
  • Insurances
  • Inspection and maintenance
  • Road traffic accidents (driver and company obligations)
  • Journey planning and rest periods
  • Aggressive and violent behaviour
  • Smoking
  • First aid.
Your risk assessments should assess the level of risk posed by the hazards identified and detail the necessary measures required for minimising the risk to employees and others.
Further information is available in the Forum's Health and Safety Guide and also from the HSE Vehicles at Work website.

About the author
MD Safety Management Ltd prepare the Forum's Health and Safety Guide and provides health and safety services to small to medium-sized businesses across a wide range of industry sectors.
To find out how the Forum can help you manage health and safety in the workplace, call us on 0845 130 1722.